Licensed drivers
Do the check on your phone before you start. Keep a clear record instead of hunting for a crumpled form.
Vehicle Daily Check
Daily checks for taxi & PHV drivers. No more paper pads or Excel
Do the walkaround on your phone before you start. Keep photos and a locked record for each day, and download a PDF if licensing or your operator asks.
7-day free trial · from £4.99/month · no contract
Paper and Excel fall short when someone asks for proof
If you drive a licensed taxi or PHV, you are expected to check the vehicle before each shift. Plenty of drivers still use a pad or a shared spreadsheet, until someone asks for proof and it is not there.
The pad is never there when you need it
An officer asks for last Tuesday. The page is missing, wet, or you never filled it in. Glovebox paperwork is hard to find when an officer asks.
Excel does not prove when you checked
Anyone can type a date into a spreadsheet later. Councils and operators want something that shows the check happened on the day.
Catching up on Sunday is not a check
Writing a week of forms in one go does not help if something went wrong on Wednesday. A short daily check on your phone is easier to stick to.
What it looks like on your phone
Walk round the vehicle, mark each section, add a photo if you need to, and submit. Most drivers finish in a few minutes.
PDF export
A proper record for licensing
Each submitted check can be downloaded as a PDF: driver, reg, mileage, every section result and a signed declaration. Handy when an officer or operator asks to see a specific date. Tap the preview to zoom.
The same areas you already check
No blank page to stare at. Work through clear sections, mark Correct or Faulty, add photos when something needs recording, then submit.
- Lights, indicators and hazards
- Tyres, wheels and pressure
- Brakes and handbrake
- Mirrors, glass and wipers
- Bodywork and plates
- Fluids, horn and seatbelts
Run those sections in a daily vehicle checklist app, with photos and a PDF for the day. For the rules, do taxi and PHV drivers need daily vehicle checks? Need one date as a PDF? Prove a daily vehicle check.
Who it is for
Operators & fleets
See who has checked, download PDFs by vehicle and date, and stop chasing Friday spreadsheet updates.
Licensing teams
Drivers can show a dated digital record with photos, clearer than a pile of paper.
Paper vs Excel vs the app
Swipe sideways to see the full table
| Need | Paper | Excel | Vehicle Daily Check |
|---|---|---|---|
| Hard to lose | No | Sometimes | Yes, saved in the cloud |
| Shows when you checked | No | No | Yes, locked timestamp |
| Photos | Rarely | Awkward | Built in |
| PDF for council | Scan it | Messy export | One tap |
Common questions
- Do taxi and PHV drivers need a daily vehicle check?
- Your council usually expects a walkaround before you go out — often as best practice and local licensing conditions, not one identical UK-wide statute. A clear daily record means you can show the check was done if an officer, operator or insurer asks. See our guide on whether drivers need daily checks.
- Why not stick with paper or Excel?
- Pads get lost or filled in later. Spreadsheets are easy to change after the fact. Here each check is locked with a time, optional photos, and a PDF you can pull up in seconds.
- Will it cover what my council wants?
- You get the usual areas: lights, tyres, brakes, bodywork, mirrors, fluids and so on. Add photos if something looks off, and keep a history by date. Always follow your licensing authority’s conditions.
- Can I show this to a licensing officer?
- Yes. Open that date, download the PDF (sections, mileage, declaration, timestamp) and share it when they ask — see how to prove a daily check for the step-by-step.
Start tomorrow’s check on your phone
Try seven days free. Do the walkaround on your phone, and keep the proof ready if licensing asks.